Whatever you think of, whatever you do, do not over engineer your systems. Ever.
As David Allen is always quoting Albert Einstein: “Make everything as simple as possible, but not simpler”
If managing your systems takes you more time than doing things, you will soon quit.
So better keep it simple from the start.
To make context lists work, you need to look at them in the appropriate context.
When you arrive at the office, check the “At Office” list. Before your one-on-one with your boss, check your “OoO with my Boss”. And so on.
Once you get the habit, life become easier.
If you ever need to provide a piece of feedback to one of your directs, ask yourself if they are ready for it.
Well, ask yourself if you are ready for it. Have you invested sufficient time in developing a professional relationship with that person? Did you spent time discovering who this person is?
If not, feedback won’t be well received.
So better prepare now and start meeting regularly with your directs.
I have found few routines that bring more peace than Inbox Zero.
For this I am indebted to Merlin Mann and David Allen.
So, what is it all about? An empty inbox. To reach it, you need very things: namely an inbox and will power.
Apply the following routine on your mailbox:
1. Open a mail
2. Scan it
3. Decide what to do with it (trash it, do it, archive it, schedule time in your agenda to do it, park the action to accomplish on your appropriate context list)
4. Back to 1
One caveat: never put back a mail in your inbox.
Happy inbox cleaning